The School utilises the Reach leave management system for its leave requests for boarders. If a student wishes to leave campus for the weekend, or at exeats and school holidays they will input their leave request (date, times, destination, host and travel arrangements) and the Reach system provides this notification to parents, the host, the homestay provider, the Overseas Student Manager and the Head of House, who all must approve the request.
You will receive an email from the Reach system which details the leave request made, even if you will not be the host for the visit. Homestay providers are required to approve all leave requests for an overseas student, even where the overseas student is not residing with them for that leave time.
If you will be the host of the overseas student’s visit for that break, please confirm the details are correct prior to approving (i.e. that you are available for the visit, and that the times and days and travel arrangements are appropriate – will you be required to drop off or collect the student, or will they travel to you by public transport or taxi). The student or their parents should have asked your consent to the visit prior to making the request.
If you have any concerns about the leave request – that you are not available, that the travel arrangements will not work, or if the student is indicating you will go to their house but they have indicated they will go elsewhere – please immediately contact the Overseas Student Manager so arrangements may be made to update or decline the leave request as required.
Overnight Visits
If a student wishes to visit another person overnight while they are with you (even if they are a School friend or a relative) this will need to be approved by the School. If this is the case, please contact the Overseas Student Manager to discuss this request, or ask the overseas student to do so.
Holidays and Unavailability
If you intend to go on holidays, meaning you either cannot host an overseas student for a particular time, or the overseas student will be left without adult supervision in your home, please notify the Overseas Student Manager regarding your plans with as much notice as possible to allow alternative accommodation arrangements to be made.